USJE Bylaws require all Locals to file an annual Local Financial Statement to the National Office. Information and forms are available below for downloading to assist Locals with this filing.
There are three categories of filing, based on a Local's annual rebate income. The USJE National Office provides this information to every Local. Once this information is received, click on the appropriate links below.
Locals receiving annual rebate income in excess of $25,000, must undertake a 'Review Engagement' of their finances by the USJE Director of Finance and Administration. In addition, these Locals must provide the USJE National Office with a completed Local Bank Account form.
Level II & III
Locals receiving yearly rebate income less than $25,000 are required to submit the following documents to the USJE National Office on an annual basis:
- income statement, revenues and expenses, monthly bank reconciliation, proposed budget, all contained in the Treasurer's excel file.
- bank statement at December 31;
- investment list, if any
- Auditor's Statement (an email is accepted by auditors stating they reviewed and have approved the local finances as presented)
For purposes of auditing, Locals may use one of:
- an accredited chartered accountant;
- an outside individual familiar with bookkeeping practices; or
- as a minimum, two members of the Local who are neither Executive members, nor relatives of Executive members.
- Local Bank Account Information (PDF)
- Treasurer's Handbook (PDF)
- Treasurer's Template 2019 (Excel)
- Treasurer's Template 2020 (Excel)
Members who were unable to join us at our Treasurers’ Training webinar session can now access recordings of the training here:
Please note that all claims for salary/honorariums must be sent to National Office for processing. These expenses will then be billed back to the local. Locals cannot process these claims directly! For further information on this process, please consult the Treasurer's Handbook (above).
Also note that the scenario played out in the training webinar can be found in further detail in the Treasurer’s Handbook. If there are any questions, please contact us at USJEFinanceSESJ@psac-afpc.com.