USGE requires a Director of Finance and Administration (Excluded position)

February 16, 2015

This position is one of three senior manager positions reporting to the National President. The primary responsibility of the position is to provide overall financial management for USGE and ensure operational excellence by overseeing the planning, implementation, management, and control of all financial and operational activities of the organization. This is a tremendous opportunity for a finance and operations leader to maximize and strengthen the internal capacity of a well-respected, high-impact organization. The Director will be a hands-on and will lead and develop a small internal team in the following areas: finance, business planning and budgeting, human resources, and administration. The Director will define the processes, and implement the infrastructure and systems needed to support an enhanced system of internal controls to ensure transactions are valid and comply with relevant legislation, policies and procedures. They will continue to build and manage effective and streamlined administrative/financial systems, including financial, accounting, procurement and human resources. The Director will advise the President, the National Executive and other Directors on the organization's financial, budgeting, and administrative processes—including budging, HR, payroll,—with an eye to continuously developing and improving systems. Major responsibilities of this position include (but are not limited to):

Financial accounting and reporting

• Lead the continuous improvement of accounting and financial processes to ensure that financial data and cash flow are steady and support operational requirements.
• Maintain financial accounting systems for cash management, accounts payable, accounts receivable, and petty cash, including maintenance of the general ledger, accounts payable, accounts receivable and payroll.
• Manage the accounts payable function ensuring effective processing of supplier invoices members, and employee expense claims.
• Oversee staff to ensure that all records are accurately entered and maintained.
• Reconcile bank and investment accounts monthly.
• Manage the cash flow and prepare cash flow forecasts.
• Review monthly results and implement monthly variance reporting.
• Effectively communicate and present the critical financial matters to the National President and Executive.
• Negotiate with bank for lines of credit or other financial services as required and appropriate.
• Manage the acquisition of capital assets and ensure that assets are properly recorded, amortized, and disposed of as appropriate
• Coordinate and lead the annual audit process to ensure “clean" audit results, liaise with external auditors, the Finance Committee and the National Executive; assess any changes necessary.

Payroll preparation and administration

• Oversee all payroll functions to ensure that employees are paid in a timely and accurate manner and in accordance with relevant legislation, procedures and collective agreements.
• Process and submit statutory and benefits remittances accurately and on time.
• Issue annual T4s and T4As.

Budget preparation

• Establish procedures for monthly budget and forecast preparation, and prepare the annual budget in consultation with the National President and Finance Committee
• Manage the monitoring and analysis of operating results against budget.
• Assist Program Directors with the preparation of unit budgets.
Risk management
• Develop a risk management framework to ensure that program and organizational risks are minimized.
• Advise the organization's leadership on appropriate insurance coverage for the organization and the National Board of Directors.
Office administration
• Oversee and supervise the administrative function of the organization including property/facility management, safety of the work environment, and provision of furnishings and equipment necessary for effective operations
• Oversee the management of all leases, contracts and other financial commitments.
• Develop and implement policies and procedures to ensure that personnel and financial information is secure and stored in compliance with current legislation.

Human Resources

• Lead the continuous improvement of USGE's human resources function including job descriptions and classification, policies and procedures, performance appraisals, enhancing professional development, training and recruiting.
• Ensure that recruiting processes are consistent professional and streamlined.
• Monitor all legislation relevant to the organization (employment standards, occupation health and safety, human rights, etc.) and all related regulations to ensure that the organization is compliant.
• Establish and manage a comprehensive training program to educate employees regarding health and safety, staff tools, policies and procedures.

SALARY

$102,211 to $115,586, salary dependent upon qualifications. There may be a requirement for some travel.

PERIOD: This position is being advertised to fill an indeterminate/permanent need.

LOCATION: National Headquarters, U.S.G.E., Ottawa, Ontario

CANDIDATE: The ideal candidate will have at a minimum a Bachelor's Degree in a related field; should possess or be registered in a program leading to Professional Accounting Designation (CA, CGA, CPA/CMA) and significant experience in leading the financial function of an organization, as well as:

• At least fifteen years of substantial finance and administration experience in some combination of Public Sector, Government, Private and Non-profit;
• Deep knowledge of accounting and financial management with at least five years of experience in a leadership capacity, managing the financial operations for an organization with an operating budget of at least $5M;
• Experience should include accounts payable, audit, reporting and budget management;
• Experience of final responsibility for the quality and content of all financial data, reporting and audit coordination;
• Demonstrated understanding of strong internal control frameworks and process understanding to ensure continuous improvement of processes as business requirements evolve and change;
• Have excellent attention to detail, strong communication style and interpersonal skills, as well as a high level of integrity;
• A demonstrated career progression with increasing roles of responsibility including the management of staff;
• Track record of managing, mentoring and developing staff to achieve high standards of performance;
• Demonstrated ability to organize, direct, plan and coordinate operations. Excellent ability to set priorities and manage against timelines, including with multiple concurrent deliverables;
• Ability to interact at all levels of staff, must convey information in a style which is appropriate for a broad range of audiences, including those with a non-financial background. Interpret and communicate all relevant financial policies and procedures to ensure compliance;
• Understand the duties of an Audit/ Finance Committee and Executive Management to meet corporate governance obligations, ability to create agendas and manage delivery of materials to meet their requirements. Presentation skills appropriate to deliver verbal and written materials to Senior Management and Committees;
• Understanding and demonstrated commitment to trade union and equity principles as well as social justice objectives; and
• Value differences of race, ethnicity, age, gender, sexual orientation, religion, language, ability, and socio-economic circumstance;
• Bilingualism, an asset.

Successful candidates will be required to consent to and successfully pass a credit and criminal reference check prior to being offered the position.

APPLICATIONS

Applications and complete with curriculum vitae, should be submitted by 4:00 p.m., Monday, March 9, 2015 addressed to: Chantal Prud'Homme, Executive Assistant to the National President, Union of Solicitor General Employees, Suite 603, 233 Gilmour Street Ottawa, Ontario K2P 0P2, Email: prudhoc@psac-afpc.com